AUSTRALIAN VISA: REQUIREMENTS & ONLINE APPLICATION 2019


This step-by-step Australian visa guide covers both Tourist and Business streams, the visa requirements, and the entire online application process. Last updated: April 6, 2019.

 

 

One sure way to make us smile is to mention Australia. Whenever a friend asks us a simple question about our time there, we can’t seem to stop talking passionately. Australia is incredible. It may be the world’s smallest continent, but it is teeming with adventures.

 

 

So far, we have visited seven cities and six national parks (Litchfield, Kakadu, Wattarka, Kata Tjuta-Uluru, Port Campbell, and the Great Barrier Reef). Fortunately, it is easy to get an Australian tourist visa. While you can still apply via VFS Global, a more hassle-free way is to do everything online. I’ve done this three times for myself and several times for my friends and family.


WHAT'S COVERED IN THIS GUIDE?

AUSTRALIAN TOURIST VISA OR BUSINESS VISA?

This guide is for those applying for an Australian Visitor Visa (subclass 600) online. Under this visa, there are two main streams: Tourist and Business.

  • Tourist Stream. According to VFS, a tourist is a person visiting Australia temporarily “for a holiday, for a visit to relatives or friends, or for other short-term non-work purposes, including study for less than three months.” This stream applies to people who will be shouldering their own expenses and have no sponsors.
  • Business Stream. This type is for those who are flying to Australia for a business-related activity like attending a conference or meeting a client. This is different from a Work Visa, which we know nothing about.

If you’re eyeing another type (long-term study, work, residency visas), I’m afraid we can’t help you because we haven’t experienced it.

To clarify: If you’re visiting a relative or friend but you will shoulder your travel expenses, you will still fall under the Tourist Stream. But if you’re sponsored by someone in Australia, there is a separate category for that: Sponsored Family Stream. We haven’t tried this stream yet, so we’re not covering that in this post.


AUSTRALIAN VISA REQUIREMENTS

  1. Accomplished online application form. No need to print anything. You will be filling this out after creating an account. The form has 20 pages, so completing it can take a while, but it’s easy.
  2. Passport-size photo. Soft copy.
  3. Copy of passport info page. Scanned. Must be clear.
  4. Evidence of financial status and funding for visit. Any or all of the following:
    – Personal bank statement
    – ITR or tax document
    – Payslips
    – Title deed
    – Retirement pension book
  5. Evidence of Applicant’s Previous Travel. You may be asked to provide scanned copies of the pages of your OLD and CURRENT passports that have entry and exit stamps and visas. Not all applicants are required to submit this.
  6. Evidence of current employment or self-employment. For employees, it can be any or all of the following:
    – Certificate of employment, explaining your role in the company
    – Evidence of leave
    For self-employed individuals or business-owners, any or all of the following will be accepted:
    – Business registration documents
    – Finance sheets (profits and losses)
    For students
    – Certificate of enrolment
  7. Family Register and Composition Form.
    – Form 54 (Family Composition)
    – PSA Birth Certificate
    – Marriage Certificate. If your current last name is different from your last name in your birth certificate.
  8. Evidence of Planned Tourism Activities in Australia. (For Tourist Stream ONLY)
    – Day-to-day itinerary (daily schedule showing the places you will visit and things you will do). Sample itinerary here.
  9. Evidence of Business-Related Reason for Travel. (For Business Stream ONLY.) It can be any or all of the following:
    – Conference registration
    – Details of previous contacts with Australian company or organization
    – Letter from employer explaining the reason for traveling
  10. Group Tour Details. If you’re visiting Australia as part of a group tour, submit any or all of the following:
    – Group Itinerary
    – Letter from company or institution organizing the tour
    – Group tour participants list
  11. Visa Fee. As of July 2019, the fee is AUD 145. Credit card, debit card, PayPal, and UnionPay are accepted.

IMPORTANT NOTES:

  • NOT ALL of the above are required. Some are labeled REQUIRED while others are tagged RECOMMENDED. So technically, not all of these are required. But I still strongly encourage you to submit as many listed documents as you can.
  • On the list above, I keep on writing “ANY or ALL of these documents” under some categories. Why? Because in theory, you can submit just one item per document type. But of course, the more relevant documents you upload, the higher your chances of your application being approved.
  • Some documents don’t apply to everyone. I tried changing some answers to check if it would affect the list of requirements and I found that it did. Therefore: The list of requirements vary depending on your answers to the questions in the form. For example, when I applied for myself and my mom, I wasn’t required to submit proof of travel history but my mom was.
  • The following file types are accepted: jpg, bmp, png, pdf. PDF files must NOT be encrypted. Zip files are not allowed.
  • The size of each file must not exceed 5MB. If it’s bigger than that, you will need to reduce the size. If your PDF files are still over, recreate your files with Adobe Distiller and set to “lowest file size.” Jpeg files can be set to only 96 DPI (dots per inch).

Here are additional documents that are not required but I believe can help your application go smoothly. (I submitted the following for my first application.)

  1. Cover Letter. This isn’t required, but it would help you a lot if you upload a letter explaining why you want to visit. Make sure that the letter summarizes and supports everything else you’re submitting. Remember, there will be no interview so it is best to let them know what you plan to do in Oz. We have a sample here: AUSTRALIAN VISA COVER LETTER.
  2. Roundtrip flight and hotel booking. You are actually discouraged to book flights and hotels before you’re granted a visa (so your money won’t go to waste should your application be denied), but in our case, we already had confirmed bookings so we thought we might as well submit them. This might be helpful if you snagged low fares via seat sale. But if you don’t have tickets yet, don’t book. Wait for your visa before making flight arrangements.

I know friends who also submitted their latest credit card statement. This is to show them that you have additional source of travel funds. I have a credit card but didn’t submit mine.

Again, if your trip is sponsored by a family member, apply for a visa under Sponsored Family Stream. Unfortunately, we haven’t experienced it so we don’t know the details. But from what I know, you will need to have the following on top of the other requirements.

    1. Letter of invitation. Only if you’re visiting a friend or relative. Best if you have photos with that friend and relative showing that you really know each other.
    2. Identification Documents of Sponsor. If you declare that your trip will be paid for by someone other than yourself.
    3. Evidence that your sponsor in Australia can financially support your trip. If you declare that your trip will be paid for by someone other than yourself.

Your sponsor might also be required to pay a bond.


HOW TO APPLY FOR AN AUSTRALIAN VISA ONLINE

1. SIGN UP FOR AN IMMIACCOUNT.

ImmiAccount means an account with Immi.gov.au, the Australian government’s official Immigration website. It is important to create an ImmiAccount because the whole process will be done on this website.

Australian Immigration Website Interface
Australian Immigration Website Interface

Important: Make sure you use a working email address. Any update about your application will be sent to this email (including the acknowledgment of receipt of your application and the actual visa grant). You will also get notified every time you log into your account.

To register, go to this site.

2. ACCOMPLISH THE APPLICATION FORM.

Once you have an account, you’ll receive a confirmation link via email. Check your inbox and follow the link.

Once confirmed, do the following:

  1. Click on NEW APPLICATION. Here, you’ll be asked what type of visa you want.
  2. Click on VISITOR. Then choose Visitor Visa (subclass 600). For tourists, this is the equivalent of Form 1419, except you don’t need to print this out.
  3. Continue filling out all 20 pages of the form.

What if you start accomplishing the form but can’t complete right then? It’s okay. You can SAVE the changes and continue editing in the future. As long as you SAVE it (and NOT SUBMIT), you can keep on editing the form.

DO NOT SUBMIT THE FORM if you’re not done yet.

3. SUBMIT SUPPORTING DOCUMENTS.

On your application dashboard, you will find a field where you can upload the required and recommended documents. The key is to submit as many types as you can. Better safe than sorry.

You can see the list of requirements above.

This is what the UPLOAD DOCUMENTS page looks like when applying for a TOURIST STREAMvisa.

Some applicants will see an additional EVIDENCE OF THE APPLICANT’S PREVIOUS TRAVELfield.

And this is for BUSINESS STREAM.

The Document Attachment page for Business Stream Applicants. I applied for business the second time. First time, tourist.

That’s it! Once you have submitted your application, you should receive an Acknowledgment of Application Receipt in your email. I got mine on the same day of submission.

From here, it’s gonna be a nerve-racking waiting game. Note that they will never give you an update from the moment you submit until a decision is made. This means that the next email you’re going to receive from them will tell you whether you have been granted or denied a visa.

4. PAY THE APPLICATION FEE.

Online payments are done via credit card only.

The fee is now AUD 145 (PHP 5194). A credit card surcharge was also collected. (In my case, it was AUD 1.37.)

If you don’t have a credit card, you can ask a family member or a friend who has one. You can also use PayPal and UnionPay.


 
 

AUSTRALIAN VISA FREQUENTLY ASKED QUESTIONS

HOW LONG IS THE PROCESSING TIME FOR AUSTRALIAN VISA (TOURIST OR BUSINESS)?

The processing can take as short as 24 hours to as long as a month, depending on your case. The first time I applied, the process took almost a month. I submitted my application on May 9 and received my visa on June 5. This was in 2015.

The second time, it took 7 days. Submitted the application June 21 and got my visa on June 28. My teammates had it shorter. They got theirs in 5 days. Some of my friends got theirs in less than 24 hours. It’s pretty hard to predict.

The third time, it took 8 days. My mom, who was applying for the first time, had hers in 8 days too.

HOW LONG IS THE VALIDITY OF THE AUSTRALIAN VISA?

In my case, even though I applied for a 3-week stay, I was granted a visa valid for 3 months. I think that’s the standard length for non-working visas.

HOW EARLY SHOULD I APPLY FOR AN AUSTRALIAN VISA?

Not earlier than 6 months before your trip. In the visa, the last day I can enter Australia was clearly specified: 6 months after the visa was granted. Again, I’m not sure if this is the case for everyone, but that’s what was indicated on mine.

HOW MUCH MONEY SHOULD I HAVE IN THE BANK TO GET APPROVED?

No one knows exactly. They don’t explicitly say. But to give you an idea for a ballpark figure, the Embassy of France now requires from Schengen visa applicants EUR 120 per day of stay.

WHAT IS THE GRANT NUMBER IN THE APPLICATION FORM?

On Page 3 of the Application Form, you will be asked, “Does this applicant have an Australian Visa Grant Number?”

If it’s your first time applying for an Australian visa, choose NO.

If you’ve been granted a visa before, choose yes and enter the number. You’ll find the Grant Number in the Grant Notification for your previous visa. Here’s where I found the visa number on my previous grant notification.

IN THE APPLICATION FORM, WHAT SHOULD I ANSWER TO THE “ANY SIGNIFICANT DATE” FIELD?

If there are specific dates when you need to be in Australia, write them down. For example, if you’re attending a wedding, enter the wedding date so they can consider it for the validity of your visa. Same with attending a conference/seminar. Enter the conference date. Likewise, if the main purpose of your trip is to be at a concert, enter the concert date.

If you have no significant date in particular — say, you’re simply sightseeing or touring — you can skip this part.

I’ve done Australian visa application three times now. In my first and third application, I answered NO because I will be sightseeing and my dates were flexible. In my second application, I was flying to Australia to attend a conference, so I entered the date of the event.

IS AUSTRALIAN VISA GROUP APPLICATION POSSIBLE?

Yes. You can create a group on the dashboard (just click on “new group” and then take note of the group code) and then when filling out the application form, at one point you will be asked if it’s part of a group, click YES and choose the group you created or enter the group code.

However, please note that even though you’re part of a group, your application will still be assessed individually. The decision will not be collective. Some of you may be approved, some denied.

I’M TRAVELING WITH FAMILY. DO ALL OF US NEED TO SIGN UP FOR AN IMMI ACCOUNT?

NO. One member can apply for the whole family.

I’ve recently done this. I only used my ImmiAccount but created multiple applications using only one Immi account.

Also, according to the Immi website: “Yes. ImmiAccount will let you submit multiple online applications and pay for these applications at the same time. For example, if you and your family are applying for visitor visa applications, one member of the family can create and manage all the applications through their ImmiAccount, and pay for all these applications at once. Payment can be made by credit card in Australian Dollars (AUD) for all online applications submitted through ImmiAccount.”

WHAT TO ANSWER TO ‘OTHER PASSPORTS OR DOCUMENTS FOR TRAVEL’ AND ‘OTHER IDENTITY DOCUMENTS’?

For OTHER PASSPORTS OR DOCUMENTS FOR TRAVEL: If you’re like me who doesn’t own any other passport or travel document, then tick NO.

For OTHER IDENTITY DOCUMENTS: I entered my UMID Number. I also entered my Birth Certificate and used the Registry Number. Not sure if it’s okay to use the registry number but that’s what I did. Haha.

I DON’T SEE ANY SECTION FOR TRAVEL HISTORY IN MY UPLOAD DOCUMENTS PAGE. WHAT SHOULD I DO?

In my first two times applying for myself, the TRAVEL HISTORY or EVIDENCE OF APPLICANT’S PREVIOUS TRAVEL section was there. When I applied for my mom, who was traveling to Australia for the first time, it was there too. But when I applied for myself for the third time, that section is nowhere in my Upload page.

I’m not sure when or in what instance does this section appear. But when I couldn’t find it when I recently applied, I uploaded the scans of my passport stamps it under the EVIDENCE OF THE FINANCIAL STATUS AND FUNDING FOR VISIT.

I decided to still upload my passport stamps even though they weren’t asking for it this time because I believed this would strengthen my case. I decided to upload it under EVIDENCE OF FINANCIAL STATUS because to me it looked the most appropriate as it also shows that I can afford to travel in general, even in other countries.

I’M BEING ASKED TO SUBMIT FORM 956A. WHAT IS IT?

Form 956A is a document that grants someone else authorization to receive files from the Australian Government. In the Application Form, you will be asked if you have an Authorized Representative who would be receiving documents on your behalf. If you answer YES to this, you will be required to complete and submit Form 956A.

I encountered this form when I was applying for my mother. My mom doesn’t speak or understand English. And being a senior citizen, she doesn’t have an email address and isn’t interested in getting one. Because of this, we decided to have me as the Authorized Representative and receive the documents on her behalf.

Be careful when accomplishing Form 956A. This form is also used to withdraw authorization, so make sure you’re filling out the right sections and skip the withdrawal parts.

Download a copy of Form 956A here!

I CAN’T TYPE PROPERLY ON FORM 54 (FAMILY COMPOSITION). WHAT TO DO?

Use Adobe Acrobat Reader.

The form has Chinese and English pages. Don’t worry about the Chinese page. It will mirror everything you write on the English page.

I CAN’T SIGN FORM 54 (FAMILY COMPOSITION). HOW DO I ADD MY SIGNATURE?

If you’re using Mac, add your signature using the Annotate feature on the PREVIEW app.

If you’re using Windows, use Adobe Acrobat Reader. It also has the same Add Signature function.

I didn’t have to print it and scan it. I just affixed my electronic signature. I’m not sure if this is the right way to do it, but that’s what I did for my application, my mother’s, and my friends’. All of our applications were approved.

WHAT SHOULD I UPLOAD IN THE SECTION CALLED ‘EXCEPTIONAL REASONS FOR EXTENDED STAY IN AUSTRALIA AS A VISITOR (BEYOND 12 MONTHS)?’

This didn’t apply to me so I skipped this. I didn’t upload anything.

If you’re visiting Australia for only a few days, I think this part is not applicable.

CAN I APPLY FOR A MULTIPLE ENTRY AUSTRALIAN VISA?

Yes. On the application form, you will be asked whether you need to enter Australia more than once for that trip. If you want a multiple entry visa, declare it, but make sure you can justify and prove it.

CAN I BE GRANTED A MULTIPLE ENTRY VISA EVEN IF I ONLY APPLIED FOR SINGLE ENTRY?

YES. In my most recent application, I applied for single entry but was granted a multiple entry visa. I also have friends who had the same experience.

CAN I BE GRANTED A MULTIPLE ENTRY VISA EVEN IF I’M APPLYING FOR THE FIRST TIME?

YES. I took care of the applications of my friends and my mother, who were all first-timers. They were all granted multiple entry visas even though they had never been to Australia before.

My second time applying was funny. That time, I applied with friends who were all first timers. I was the only one in our group who had been to Australia before. When the results were released, I was the only one who had a single entry visa. Everyone else was a first timer but was granted a multiple entry visa. Sometimes, it’s really hard to predict.

WHAT ARE THE REASONS WHY MY APPLICATION WOULD BE DENIED?

  • You can’t prove that you intend to return to the Philippines. You probably don’t have a stable job at this point or are newly employed or newly resigned, and it’s giving the impression that you plan on staying longer than your declared duration.
  • You can’t prove that you can financially support yourself on this trip. You or your sponsor may not be in good financial standing.
  • You seem to not know the details of your trip. You may have appeared as though you’re not really doing what you declared you would be doing, which may raise some red flags.
  • Your purpose in Australia is unclear. This is why it is best to be specific when you’re detailing the reasons for your visit.

More information here: REASONS FOR VISA REJECTION

WHAT TO ANSWER TO THE PART OF THE FORM ABOUT NON-ACCOMPANYING MEMBERS OF THE FAMILY UNIT?

On page 9 of the application form, you’ll be asked: “Does the applicant have family members of their family unit not travelling to Australia who are not Australian citizens or Australian permanent residents?”

According to the Australian Immigration website, a family unit is defined as a partner (married or de facto) and a dependent child below 23 years old.

If you’re single, just tick NO.

If you have a spouse or de facto partner or child, then choose YES and fill out the form that appears.

Siblings (brother, sister), parents (mother, father) and in-laws are not covered by this.

This is different from Form 54 (Family Composition). On Form 54, you need to include your parents and siblings. But on the the Page 9 of Application Form, the family unit refers to only the partner and dependent children.

DO THE DOCUMENTS HAVE TO BE NOTARIZED?

When I applied in 2018, nothing in the list of requirements indicated that the documents have to be notarized. I didn’t have ours notarized. But our application still got approved.

You’ll know when you begin your application. It’s usually indicated on the application dashboard.

DOES AUSTRALIAN IMMIGRATION STILL STAMP PASSPORTS? CAN I REQUEST FOR AN ENTRY STAMP?

By default, Australia no longer stamps passports. But according to some of our readers, you can request for it and they will give your passport a precious stamp. All you need to do is ask.

However, on my recent trip to Melbourne, I tried asking but the officer said they really don’t stamp passports anymore and that it’s not possible.

WHERE DO I ATTACH OR UPLOAD THE COVER LETTER?

In my case, I uploaded it under Evidence of Planned Tourism Activities  Others.

TO WHOM SHOULD I ADDRESS THE BANK CERTIFICATE, COVER LETTER, AND EMPLOYMENT CERTIFICATE?

I addressed it to:

Australian Embassy Manila
Level 23-Tower 2 RCBC Plaza, 6819 Ayala Avenue 1200

Not sure if that’s right, but that’s what I did.

WHAT DOES AN AUSTRALIAN VISA LOOK LIKE?

Here’s what the Australian Visa looks like when you receive it online. It doesn’t get attached to the passport. Just bring a copy and show the Immigration Officer when you arrive:


If you have questions or something to add to this post, holler in the comments section below! :)

Download VMessenger.

Download Villahandle Mobile.